How do I find out Billy’s  availability and rates?

The Contact & Rate Info section of the web site identifies 3 easy ways to contact Billy to find out information on rates, availability and booking.

  • You may complete and submit the form on the Contact page.
  • You may send us an email with all the pertinent information.
  • You may call Billy at (434) 327-3484

If you are available on my date, how do I reserve Billy?

Billy requires a nonrefundable deposit to reserve your date and time. Billy accepts checks payable to Billy Caldwell and Pay Pal.

When is the balance due?

Your balance is due on or before your wedding day and you may pay by check or cash.

Do you need to attend our rehearsal?

No.  I am able to review the cues that I need the day of your wedding with your officiate prior to the ceremony. I often provide music during rehearsal dinners and for Sunday brunches after weddings, so please ask about my discounted fee for other wedding related events.

When will you arrive for my wedding?

I prefer to arrive to setup at least an hour before I begin playing. You are not charged for this set up time. My fee begins when you’ve requested the pre-ceremony background music for the seating of your guests. If we relocate after the ceremony to a different location my fee continues for the travel and 2nd set up.

When do you usually begin playing music at a ceremony?

It’s up to you. I’ll ask you when you’d like me to begin playing background music for the pre-ceremony seating of your guests. I usually begin 30 minutes prior to the ceremony, but sometimes I begin as early as an hour before the wedding or as late as 15 or 20 minutes before the ceremony is scheduled to begin. The number of guests attending your wedding, the location and other factors will help decide the start time for the music. Billy is available for consultation on scheduling questions.

Who selects the Processional & Recessional Music?

You may choose the Processional Music for the entrance of your bridesmaids and other attendants (ring bearers ~flower girls) and the Bridal Processional Music as well as the Recessional Music for the Wedding party. I also offer music for the seating of the parents, unity candle, sand ceremony, communion and other special requests. Billy is available for unlimited music consultation via phone and email. When you are ready to choose your specific music selections please complete and submit the Wedding Questionnaire Form. I like to receive it at least one month before your wedding.

Will you play a special request?

Yes, I am happy to accommodate special requests. Please allow as much time as possible so I learn the song (s)..

I have a friend who I’d like to sing during the ceremony. Will you accompany a singer?

Yes, I can accompany a singer. I do require a rehearsal before the ceremony and I charge a nominal  fee.

Will I need a microphone for my officiate?

Several factors, including the number of guests, your location and your officiate, will help you decide if you need a microphone . I can rent a cordless, standing microphone with amplification for your ceremony (subject to location).

What do you need me to provide for you at the wedding?

Access to electricity in the stage area.  For locations with no electricity, I can provide a small, quiet generator for a small fee.  For outdoor events we require protection from the weather (direct sunlight or rain) for my instruments and PA. . Some locations provide cover with a market umbrella, tent or a canopy of trees. Access to electricity is helpful, although not necessary.

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